How To Make Your PR Campaign Effective from Start to Finish

28 mins read

Struggle to brainstorm your PR campaign ideas? That happens to the best of us. Whether you want to lunch your new game or fix a crisis your business is facing, there’s a solution. To make a difference, make sure that the goals that you have set are ones that you genuinely want to achieve. When set correctly, it can help promote your brand value much easier. If you don’t already set your goal, do so, starting now.

To stand out, a PR campaign is what you need. Relevant and effective, it can place your brand in front of your target audience. Oftentimes it is not about a huge budget but a unique angle.

The trick is to set a SMART goal that motivates you to get the desired result. By knowing precisely what you want to achieve, you know where you have to concentrate your efforts. For you to excel in PR, a clear plan with deadlines and dates will save you the day. The next step is to execute your plan to achieve its goal. Thus, it takes you from your current situation to your end goal. Either short-term or long-term, it needs to be agile to meet your business goals. 

What Is a PR Campaign?

Everything happens for a reason, and PR campaigns are no different. There is always a unique reason for a PR campaign to be created and carried out. The only difference is the end goal. Do you want to improve your brand’s image or reach a new audience? Or maybe you want to raise awareness and boost sales? Once you set it, get the ball rolling. So, what exactly is a PR campaign?

What Is a PR Campaign?

PR Campaign Definition

Think of a PR campaign as a process. It includes a series of thought-out activities focused on a specific goal and working towards a business. A clear objective and a fixed time frame make the campaign complete. Typically, it implies both its own and paid resources to generate a huge media buzz for your business. 

The key to a successful PR campaign is to be creative in your messaging. Below you can find a simple guide on how to create the brand awareness that you’re looking for. 

How to Create a PR Campaign That Will Improve Your Brand’s Image

A favorable public image for a company is everything. To be heard in your industry and market, get your message to people who are interested in receiving it.  Not sure where to get started? Let’s learn how to make your PR campaign work for you.

How to Create a PR Campaign That Will Improve Your Brand’s Image

#1 Define Your Campaign Goal

A clear goal is the motto of every successful PR campaign. Brainstorm ideas. Want to share your unique expertise with a captive audience? Maybe to boost your game’s installations? What about increasing your conversion rate? Great. By how much? Within what time period? No matter your goal, do not go too high.

Think of your campaign goal as your dream. Say, “I want to be rich”. Poor, because it’s not specific enough. Instead, a goal to increase sales by 20 percent sounds much better. Thus, if your goal can’t be measured, how would you know you’ve met it? Remember, measurement is about making evolution is about improving.

Once you’ve done with your goal, narrow it down to how you will reach it within a specific time frame. Forget not about obstacles and what it will take you to see the desired results. Be SMART about your goal. Otherwise, it can be achievable.

#2 Focus on Your Target Audience

Who is your ideal customer? Is it a business, community, individuals, or groups? Not sure? Well, then you don’t know whom you are trying to reach. To make your PR campaign effective, it must be relevant to a larger audience segment in your particular niche.

The key is to build strong, positive relationships with your audience. To make that happen, you need to know what’s important to them. What’s their lifestyle and what behaviors are common to them? Where do they spend more time online or offline? Where do they get information about their purchases? Once you’ve done some research, you will know who you are trying to convince.

#3 Catch the Way of a Big Story and Ride It

A good story is no easy part. 100 percent of journalists still stipulate their number one way of finding worthwhile stories is through press releases. The audiences are inundated with more media options, so get their attention. Sure, this could be challenging. So, if you want your story to succeed, shy not to differ.

As competition increases, a compelling story is the greatest advantage for any business. Get it right and it will drive the engagement. Newsworthy and interesting to the point, that’s how your story should sound. Also, it needs to have a clear call to action with a sprinkle of insightful quotes.

#4 Pitch the Media

Found your newsworthy angle? Then it’s time to get your message across. Go the other way, create and share stories with journalists on your own terms. Remember that a well-written press release, backed by strong distribution can be your greatest advantage. Don’t waste your time sending your message to generic media. Instead, with just three clicks, spread your story with the help of Prnews.io service. No matter your industry, Prnews.io will take the stress out of sharing your news and stories with the whole world. 

Build Positive Online Reputation & Remove Negative from SERP

To share your news or story, register online. The choice of news agencies, industry-specific websites, or themed blogs has no end in sight there. Use filters from the left to choose the perfect ones that could help you get the most views. Finally, request the order.

Besides, a media monitoring service is a huge help, too. Thus, you won’t miss any targeted keywords in the news flow worldwide. All in all, the service has helped over 30,000 customers from 25 countries to establish their online presence. So why not check it out?  

Monitor Brand Mentions in The News

#5 So, did you score a hit or not?

Now the time to measure the results. If you can not measure your PR campaign, you can not improve it. But first, define what you are going to measure and how often. For instance, each media, whether it’s social media, your website, or email, has different KPIs. Also, your brand mentions, backlinks to your website, or conversions are other important PR metrics to consider. Without a doubt, they affect your PR campaign. 

Because PR campaigns have a lot of moving parts, it’s often hard to get a sense of the overall picture. The beauty of a PR campaign template is flexibility. You can define every aspect of your campaign and customize it as per your specific needs. Stay in the know, to understand what influenced your audiences’ purchasing decisions. Then, at the end of the day, you’ll be able to target your market and score a hit.

PR Campaign Example to Inspire

Scaring your fans to death sure can be an interesting approach if done right. To help you see how far you can get with your creativity, enjoy the PR campaign below.

PR Campaign Example to Inspire

The Walking Dead Scary Shelter – Sky

Humor is one of the most tried and tested PR strategies used by brands. With an appropriate humor spin,  your message can stand out and be meaningful. And this terrifyingly impressive advert for the new season of The Walking Dead is proof of that.

The augmented reality has gone one step further because the ad has been superimposed over the actual street. People at the bus shelter saw dead people walking towards them through the AR experience on the screen. That made the fusion of the real world with the virtual world. The result? This video achieved around 15.5 million video views and 320,00 shares on social networks. That constituted a new dimension of the effect of out-of-home productions.

Industry experts about PR Campaign tips & tricks 

Jim Reynolds, Owner of Sofia Marketing

Jim Reynolds, Owner of Sofia Marketing

My client works in marketing and does a ton of outreach for his business and clients. He provided the following insight from his personal experiences on completing media outreach:

“My biggest tip on completing creating a PR campaign is to be consistent and persistent in your efforts. Public Relations is not easy and is all about quantity, so set up a process where you are consistently creating campaigns, sending pitches, finding new contacts, and tweaking things in order to make the most out of your efforts.

It cannot be completed in a week (or even a month) with the results you desire. You need to do it consistently with new campaigns to see the real results and gauge success levels.”

Oberon Copeland, Owner & CEO Of Veryinformed.com

Oberon Copeland, Owner & CEO Of Veryinformed.com

A PR campaign is only as effective as the planning that goes into it. Before launching a campaign, take some time to research your audience and your goals. What kind of messaging will resonate with your target audience? What are you hoping to achieve with the campaign? Once you have a clear understanding of your audience and your objectives, you can start to develop tactics that will help you achieve your goals.

Some tips for developing an effective PR campaign include:

– Keep your messaging consistent across all channels. Your target audience should be able to easily recognise your brand, no matter where they see it.

– Make sure your website is up-to-date and informative. Include a media section where journalists can easily find press releases and images.

– Develop relationships with key influencers in your industry. These individuals can help spread the word about your campaign and amplify its reach.

By taking the time to plan and execute an effective PR campaign, you can dramatically increase your chances of success.

Thomas Hawkins, CEO at Electrician Apprentice HQ

Thomas Hawkins, CEO at Electrician Apprentice HQ

Set Your Goals First
Before starting your PR campaign make sure you have your goals in place. Is it to increase sales? Drive website traffic? Something else? It’s the answers to these questions and more that will make your PR campaign successful. 

Choose Platforms Wisely
Some PR campaigns are suited more towards Facebook, while others are with Twitter. Another campaign may be by email, text, or some other method. Choose your method carefully (in some sense based on your goals) to get the best results. 

Track Results
Most campaigns can be tracked by Google Analytics. If that’s not an option, figure out a way to track your results. That will allow you to adjust/alter your campaign for better results.

Adam Berry, Founder, and Consultant of the tech-based company AdamBerrySEO.

Adam Berry, Founder, and Consultant of the tech-based company AdamBerrySEO.

PR campaigns are an attractive way to promote the product. Still, to have a stronger impact, the company can take the help of digital influencers. In today’s socio-technical world, people are addicted to looking forward to their favorite creators.

PR agencies can take advantage of this and promote their products. These influencers have a huge fan following. If half of their followers use their product, the campaign is successful. Also, the influencers are hungry for brand and promotions. Therefore, they will be delighted to advertise and enhance the PR campaign.

Andrew Macfarlane, Founder of WeLoveBrum.co.uk

In my experience, the most effective PR campaigns are those that are rooted in a genuine desire to help your target audience.

PR is about building relationships with people, and there’s no way to do that without being honest about what you’re trying to accomplish. If you can come up with a campaign idea that helps your audience solve a problem they have, or provides them with something they want, you’re more likely to win their trust and earn their attention than if you’re just trying to sell them something.

The key here is that it’s not enough just to be honest; you need to be clear about what your intent is—and why your company is uniquely qualified to provide it.

JJ Lee, Digital PR Executive at Digital Funnel

what journalists you’re targeting, what topics they generally cover and what they’re writing about now. For example, we recently launched a Halloween-themed press release around how to keep your pumpkins fresher for longer, the campaign was a huge success with around 200 placements worldwide – I would attribute this to the fact that we put time & effort into building a specialised mailing lists and didn’t just randomly assault journalists’ inboxes with an unwanted press release.

We first examined Ireland, UK & Western European marketed and compiled a fairly comprehensive list of Journalists & Bloggers that have covered gardening-based stories in the past 6 months, these journalists worked across a slew of different publications and outlets – newspapers, blogs, magazines, online-only news sites, radio and television stations. We secured some fantastic coverage within the first week and had open rates of around 65% with our release – why? Because it was relevant, the information was useful and it was being sent to the right inboxes. If you’re spamming a Political correspondent with a press release about garden care you’re speeding down a fast track to getting your email address blacklisted and your releases ignored. Always do your research and keep things relevant!

Angel Martins, marketing specialist at one of the UK’s leading digital marking agencies, Finsbury Media

Tips & tricks on how to make PR Campaign effective: 

When it comes to marketing, the public perception of a brand is extremely valuable. Today’s consumers are much more aware and concerned in regard to brand identity and having a negative public perception can truly destroy a brand’s success. Luckily, PR campaigns can help. PR campaigns work by strategically shaping the identity and message of a brand. Effectively releasing an optimised PR campaign can build loyalty among consumers and boost sales for a brand. 

The first step to launching an effective PR campaign is to identify your target audience and clearly define your public relations goals. Once your audience has been identified and your goals have been defined, you can begin to create a PR strategy optimised to reach your specific audience and achieve your desired outcome. 

By building relationships with media outlets and regularly engaging in PR, brands can make some serious enhancements in terms of their public perception. Brands should also have management in place for a crisis situation. By staying prepared brands can quickly respond to any negative elements hitting their reputation. 

Additionally, Social media has become a great place for brands to work on their relationship with the public. Brands can communicate directly with the public and address any issues. Along with expanding their reach and making a greater impact.  

When implemented correctly, launching a PR campaign can effectively shape your public perception and positively enhance your brand’s identity. 

Brett Robinson at Head of Content & Marketing for Wired Clip

Don’t underestimate the impact of local support on your PR campaign. While it can be tempting to market your materials to the whole world straight away, only focusing on going viral through Twitter or TikTok, you will have a much more solid launch (and a larger audience base at the early stages of your campaign) if you make an effort to target local areas and businesses.

This can be done in conjunction with more large-scale campaign efforts, but the more emphasis you put on surrounding communities, the more likely it is that you will get into your local newspaper – which can then be picked up by larger media outlets. 

Kevin Miller, digital marketing expert, former Google employee, entrepreneur, angel investor, “Entrepreneur of the Year” in the 2021 American Business Awards

Cultivate media relationships over time so there’s no scramble to find the best media outlet when you launch your campaign. Media relationships are central to PR and digital PR. The rule of thumb is that better access to the media and the people will grant your campaign better results in the long run.

Nurture relationships with journalists who write in your industry or for publications in which you want to be featured. Not every business can pitch to Forbes and succeed on day one, but if you work with a journalist a few times a year, they might be more likely to bite when you ask for their help.

PR, like many industries, is fueled by connections. If you get to know the right people for the job, it is incredibly beneficial to maintain these connections to achieve mutually fruitful goals.

Alice Rawling, a Hair Stylist and Chief Editor at Hairdo Hairstyle in Los Angeles, U.S.A

Running an effective PR campaign is crucial for business transformation. Creativity and the message are vital factors for the campaign to be successful. First, setting goals and objectives is vital to determine the endgame of the campaign. The goals should be specific to help in determining the approach to achieve them.

It’s also crucial to know your target audience for the PR campaign to be effective. Understanding your audience helps in designing the message accurately for their needs. The time and attention of the campaign are on the audience, hence guiding in media, timing, and wording for your message. 

Effective PR campaigns also need the right platform choice which you have to decide. The target audience is the best determinant of the most effective platform. It should be where they spend most of their time. With the right platform, you can create consistency in feeding new information and making business updates. 

Another tip is to find a creative angle for your campaign. Look at the message from the public’s point of view and decide their interest in creative message design to grab their attention. Finally, you need to track the campaign progress to establish areas that need changes and strong selling points. It helps see what is working and what is not working in the campaign.

Teri Shern, Cofounder of Conex Boxes

The best thing that you can do if you want to make your PR campaign effective is to focus on the value that you’re adding to your audience’s lives. One of the mistakes that I see a lot of companies making is they focus too much on their business and business growth. While there are some people who will appreciate this, a majority of your audience is going to prefer to see content that impacts them in some way.

For example, rather than speaking about how we’ve grown and are bringing out new containers for a new industry, we’ll adjust this type of content slightly and focus on how the new containers that we’re bringing out will benefit a specific audience, how they can use the containers, and what features impact the way those containers might benefit different audiences.

Do you see the difference here? It’s all about consumer-focused PR as opposed to focusing on yourself and your achievements as a business. So, next time you’re planning a PR campaign, think to yourself; “What value does this campaign add to my customers’ lives?”

FAQ: PR Campaign

How to create a PR campaign?

To start, focus on setting up a sharp, clearly defined goal, including strict deadlines and dates. Consider what you want to achieve and then commit to it. Creating a message that targets the right audience is quite a challenge. Yet, a fresh approach and a unique angle can help your pitch to stand out. 

How to measure the success of a PR campaign?

PR campaign is a numbers game. For 72% of PR pros, measuring business impact is currently the top challenge facing the industry. Without metrics, you can’t receive the full picture of your campaign’s performance. To be effective, measure progress as you move toward your process goals.  

How YouTube could be used for a PR campaign?

YouTube has a massive user base, just waiting to be tapped into. It is an efficient advertising platform, used by 62 percent of businesses. Whether you want to collaborate with influencers or interview journalists, the choice is yours. You can even create your own YouTube series. Take care of your company’s YouTube presence. The sooner, the better.    

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Nastya Zelenovskaya

Content marketing manager at PRNEWS.IO.

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